Ballroom and catering needed for Annual ESGR Awards & Recoginition Dinner
Solicitation Number: W912SV-15-T-0006
Response Date: March 25, 2015
Contact: Tyna Stevens, 339-202-3875
Email: Tyna.m.stevens.mil@mail.mil
Place of Performance: Within 20 miles of the city limits of Marlborough, Massachusetts, 01752
Statement of Work for Friday, June 26, 2015 to conduct an Annual ESGR Awards & Recognition Dinner Event.
This requirement is for an ESGR Awards & Recognition Dinner Event which requires one ballroom style room and meals to accommodate up to 120 guests Friday, June 26, 2015
All event space must be available for exclusive use Friday, June 26, 2015 from 4:00 pm-11:00 pm through qualified establishments that shall be located within 20 miles of the city limits of Marlborough, Massachusetts and have easy access to/from the Massachusetts Turnpike and Route 495. Identified venue must be in Massachusetts and lodging requirements must be at the same location as Awards Dinner. Where guests will be traveling by car, ample complimentary parking is necessary. Establishments who do not provide a proposal based on receipt and review of this statement of work will be deemed non-responsive. The Statement of Work is as follows:
STATEMENT OF WORK (SOW)
I. BACKGROUND
A. The contractor shall, except as specified in this Statement of Work (SOW) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide one ballroom style room and meals on Friday, June 26, 2015to the Massachusetts Committee, Employer Support of the Guard and Reserve, as defined in this SOW.
II. SCOPE OF WORK
CLIN 0001. BALLROOM STYLE ROOM SPACE REQUIREMENTS: Contractor shall provide the following Ballroom style room Space Requirements: Room shall not have pillars or partial walls that would impede visibility to stage or screen. Price for room shall be inclusive of all applicable service charges.
Room requirements are as follows:
1. One (1) Ballroom style room set up with round style tables with 8 settings, and cushioned chairs to accommodate 120 people for dinner.
2. 8 x 12 Stage with two (2) sets of stairs.
3. Two (2) 8 foot rectangular tables on the stage in the front of the room with tables skirted.
4. Seating for live 4 or 5 piece dinner band at front of room
5. A cash bar will be available in the room during the event
6. Ceiling height of at least 14 feet to accommodate proper display of flags on stage.
7. Room will be located with no additional events being held in adjacent rooms
8. Prefunction space outside ballroom for registration check in
9. Additional space for band members to change and store music cases
10. Outdoor reception space (preferred)
CLIN 0002. AUDIO/VISUAL REQUIREMENTS: Contractor shall provide the following additional Room requirements/services:
Ballroom (CLIN 0001): One (1) Podium with light and a wireless microphone, One (1) 10′ X 10′ screen {or 1 size appropriate to ballroom} to include projectors, required electrical items, and AV table.
CLIN 0003. SUBSISTANCE REQUIREMENTS: Contractor shall provide the following meals and service:
1. Reception Passed Hors d
